Updates coming July 2012
Wayland Public Schools (also WPS and the "District" elsewhere in
this document) is committed to providing a robust information
technology environment to support its students and faculty in the
pursuit of their academic and instructional objectives. Wayland Public
Schools makes available a range of information technology resources that
are intended to be used for educational and professional purposes and
in accordance with the mission of the Wayland Public Schools only.
Professional purposes refers to those tasks and requirements for
fulfilling professional duties as related to working at Wayland Public
Schools. All those who use the information technology resources at
Wayland Public Schools must comply with the written policies covering
their use as well as the spirit and intent of those policies.
B. Network and Computing Facilities Provided by Wayland
Email allows employees to communicate with people from within our
district and throughout the world.
The Web provides acc
ess to a wide range of information in the form
of text, graphics, photographs, video, and sound, from throughout
the world. The Web is a valuable research and publishing tool.
File Transfer Protocol (FTP)
FTP allows users to download large files and computer software.
Local Area Network
Computers are connected to local file servers to enable users
to easily store and share files and share resources.
A full suite of personal productivity software (word processor,
spreadsheet, database, email, web browser, desktop security) is
available on every networked computer in the District. Other software,
including curriculum specific software is widely available on various
computers. Gradebook software is available
for every computer at the High School and Middle School, as well
as for the home computers of teachers.
Printers, digital cameras, scanners, and projection devices are
provided as widely as possible throughout the district for
student and staff use.
C. Appropriate Use
Appropriate use of the network and computing facilities include those uses that support:
- Independent Study
- Career or Professional-Development Activities
- Official Work of the Offices and Departments of the Wayland Public Schools
- Limited High-Quality Self Discovery / Exploration
D. Inappropriate Use
There are unacceptable uses of the District computing facilities
and network. Inappropriate uses can be classified into two categories:
illegal and prohibited. Examples of illegal and prohibited activities
follow. This list is not to be viewed as comprehensive but as
explanatory. Wayland Public Schools is responsible to refer any and all
illegal activities to the appropriate law enforcement agency. Illegal
uses include: obscenity, libel, threats, hate postings, sexual
harassment, and copyright violations. Prohibited activities are based on
the intended use of the instructional network and computing facilities.
Therefore, examples of prohibited activities are: pornography,
profanity, plagiarism, commercial use, political lobbying and anonymous
messages. Any use that does not directly support educational and
professional purposes and is in accordance with the mission of the
Wayland Public Schools is considered prohibited.
Employee violations of the Staff Acceptable Use Policy will be referred to the appropriate supervisory personnel.
Examples of inappropriate activities include (but are not limited to):
Sharing Accounts or Passwords
- Commercial Use
WPS computing facilities should not be used for commercial services, defined as "offering or providing products or services."
- Political Lobbying
The use of a district system by district employees for
political lobbying activities is generally unacceptable. Most states
allow public employees to express opinions on legislative measures and,
therefore, using the district system for this purpose may also be
appropriate. But engaging in fundraising or other political activity
will be considered unacceptable.
- Obstructing or Disrupting Computing Facilities
Any activity that intentionally obstructs or hinders
network traffic, network resources, or desktop security is prohibited.
Such actions are illegal. Activities included in this category are any
that harm other people, damage the computer, network, or information
that belongs to someone else.
- Accessing Improper Material
Use of the district computing facilities to access
material that is profane, vulgar, or obscene (pornography), that
advocates or condones the commission of unlawful acts (illegal), or that
advocates or condones violence or discrimination towards other people
(hate literature) is prohibited.
- Accessing the Files of Others
Any attempt to access the files of another individual is
strictly not allowed. This includes attempting to log in through another
person's account or accessing another person's "private" files. These
actions are illegal, even if only for the purposes of "browsing." It is
recognized that colleagues often need to share work. There are shared
directories for this purpose and staff is encouraged to use these shared
locations when they want to share a "non-private" file with others.
Activities covered under general computing and network
etiquette include viewing, sending, or displaying offensive messages or
pictures, or wasting limited resources such as disk space or printing
Your network login and password are for your own individual
use. Do not share your account or password with anyone. If you suspect
that someone may have obtained your password, change it immediately.
Conversely, using someone else's password to access services or data is
also a violation of policy, regardless of how the password was obtained.
Do not use anyone else's password, account, or email.
The information systems of Wayland Public Schools and the files
that reside on the computers are the property of Wayland Public Schools.
Therefore, there is only a limited expectation of privacy within the
network, just as there is for any storage facility in the schools. The
District has the right to examine all data stored on computers or disks
that are the property of the District to ensure that users are in
compliance with these regulations. Further, these files fall within the
definition of a public record and the district is
obliged to archive them and treat them as they would paper copies that
constitute public documents.
Individuals should be aware that our computing systems do
generate logs of the activities of users including login and logout
times, web sites accessed, software launched, etc. Routine maintenance
and monitoring of the system and these logs may lead to discovery that a
user has violated or is violating the Staff Acceptable Use Policy, or
the law. Please be aware that any misuse (as outlined in this document)
of the computing facilities provided by Wayland Public Schools will be
referred to the appropriate supervisory personnel.
Email is simply another system resource. It is data that is stored
on District computers, and is regularly backed up to tape. Under normal
circumstances, system administrators will not access anyone's email.
However, it should be noted that email is insecure and may be read by
authorized information system management personnel when deemed necessary
by the Superintendent or by local, state, or federal officials in any
investigation concerning or relating to any illegal activities conducted
using the District system.
F. Email Use
Please do not overload the communications servers and please do
not abuse your communications privileges. Email is a fast, convenient
form of communication. However, the following list represents email
activities that are prohibited and/or discouraged.
Wayland Email Guidelines:
Harassment: Any repeated or unwanted communication may constitute
harassment. Any communication with the direct intention of harassing,
threatening, implying or otherwise causing harm to individuals, or
classes of individuals is a violation of WPS policy. If you should
receive any harassing messages electronically, you may consider
notifying the sender. Often the sender may not realize that their
communication is unwanted or offensive unless you tell them. However, if
the sender continues after being notified, or you do not wish to
contact the sender, or if the situation is serious, you should contact
the Director of Technology or your supervisor. Be sure to save copies of
all harassing material.
- Chain Email Letters: Forwarding chain email is a violation of
WPS computing policy. Phrases in the subject line can usually identify
chain email, such as "Forward - do not delete," "don't break the chain,"
etc. Some chain emails promise good luck, promise easy money, tell
stories and ask for help, or warn of false email viruses. If there are a
large number of addresses in the message, chances are very good that it
is a chain email. "Get rich quick" schemes will invariably claim to be
"completely legal." Do not be fooled. Delete all chain email from your
account and do not forward.
- "Bombing": Sending numerous or large email messages to one
person is considered "email bombing." Even if no harm was intended or it
was simply a "harmless prank," an email "bomb" can disrupt service to
all users and is strictly forbidden.
- Forgery: Altering any form of electronic communication and
then claiming it to be original is prohibited. Further, creating,
altering, or deleting the attribution of origin (for example, the "From"
in email, or the IP address in headers) is also prohibited.
- Attachments and File Size: Users are discouraged from sending
large files (greater than 2 MB) as this noticeably slows network traffic
for all users. Files such as Internet "greeting cards" that contain
animation and sound are discouraged for the same reason.
G. District Limitation of Liability
Wayland Public Schools makes no warranties of any kind, either
express or implied, that the functions or the services provided by or
through the District system will be error-free or without defect. The
District will not be responsible for any damage users may suffer,
including but not limited to, loss of data or interruptions of service.
The District is not responsible for the accuracy or quality of the
information obtained through or stored on the system. The District will
not be responsible for obligations, financial, legal or other, arising
through the unauthorized use of the system.
A. Purchasing of Software
Software may be purchased from specific curriculum budgets, school technology
budgets, and/or the district wide technology budget. However, before
purchasing software, staff should consult with the Technology Specialist
in their building or with the Director of Technology. This helps to avoid
duplication, allows us to order in the most economical way (lab packs and
site licenses when warranted), allows for purchasing of interdisciplinary
pieces of software, and ensures that the software purchased will be compatible
with the hardware, network and security programs in place in the Wayland
B. Inventory of Software
All curriculum-based software and software purchased at the building
level, that resides on teacher or student machines or on the school servers,
must be catalogued with the building Technology Specialist as part of the
school software inventory. District wide, server, and other software is
cataloged by the office of the Director of Technology.
C. Installation of Software
As of June 2006, the Wayland Public Schools has well over 1000
networked computers. One difficulty in maintaining such a large number
of machines is software compatibility and conflicts. Some software may
not be compatible with other pieces of software, and once installed,
other software already on the machine may not work correctly and network
service may crash.
In order to prevent such conflicts with software, as well as to
comply with software copyright laws, all software on Wayland Public
Schools computers must be installed ONLY under the following conditions:
- the software is licensed by the school department and the license is on file in the appropriate office
- technology specialist or technician has given approval for installation
- technology specialist or technician in the building has been
given enough advance notice to allow for testing compatibility and
installation of the new piece of software
- the actual installation is carried out by the Technology Specialist or the Computer Technician
Note concerning Copyright:
For your use, WPS provides many programs (software applications) that
have been obtained under contracts or licenses stating that they may not
be copied, cross-assembled, or reverse-compiled. Specifically, these programs
may not be copied for use on other computers. The Director of Technology
will assist with any questions regarding software usage and licensing issues.
Web Publishing Guidelines
The Internet is an incredibly powerful publishing tool.
Pages posted to the web have the potential for having a world wide
audience in a matter of seconds. Publishing on the web is strongly
encouraged. If you are considering posting to the web yourself, or
having students post to the web, you should familiarize yourself with
the following guidelines concerning content and technical requirements.
Any material posted for the global community should reflect the
high educational standard of Wayland Public Schools. All published pages
and corresponding links stored on school department servers must be
related to the District's educational goals and objectives or related to
school-sponsored activities. Publishing children's material on the
public schools web pages is encouraged and supported.
Content and Review Guidelines for Student Publication:
- Individual teachers will review their students' material
before publication. The quality and completeness of any published work
should be such that both student and teacher are proud that it can reach
a global audience. Any review procedures for publishing established by
the school for publishing in other formats, such as newsletters, notices
sent home, should be respected. Any reviewers should validate content
and first level links.
- Teachers are encouraged to have colleagues review classroom projects or individual student work before publishing on the Web.
Safety Rules for Student Publication:
Elementary and Middle School:
- Pictures that include the heads of students should be posted only if parents have not requested that they not be posted
- No full names of students, associated with student work or pictures of students, except with parental permission
- No home/school addresses or email addresses of students
- No telephone numbers for students
About staying within the bounds of these rules:
If you are posting a class project and wish to link to the work
of each student or group of students, an alias that the student has
chosen can be used to attribute their work or link to it.
- Pictures that include the heads of students may be posted only
if identified only by first name and last initial or if the standard
release form for videotaping and newspaper photographs has been signed
- No last names of students, except with parental permission
- No home/school addresses or email addresses of students
- No telephone numbers for students
About staying within the bounds of these rules:
If you are posting a class project and wish to link to the work
of each student or group of students, students may decide to allow the
use of their first name, or first name with last initial, or an alias
that the students have chosen, unless the parent has already notified
the school not to publish student work.
Technical and Procedural Guidelines:
The following information must be available on every web page:
- The name of staff person or volunteer maintaining the page
- Date published
- Date to Remove Project or page
- Unless necessary, no web page should be bigger than 35 K
- It is helpful to include a "mailto" link with the staff or faculty person responsible for maintaining the page
Guidelines for staff publication:
Teachers are encouraged to have colleagues review projects before
publication on the Web. Any review procedures for publishing
established by the school for publishing in other formats, such as
newsletters, notices sent home, should be respected. Any reviewers
should validate content and first level links.
Types of web pages that you may consider posting include:
- general announcements such as minutes of meetings
- weekly, monthly, or quarterly classroom news
- student projects
- requests for participation in online projects
Purchase of Technology Supplies
Each new computer will be provided with the following standard software
packages: Microsoft Office, Adobe Reader, Firefox and Chrome Browsers
Each new printer will come with one toner or ink cartridge.
Replacement cartridges must be purchased by the building or department that is the primary user of that printer.
B. Ordering Technology Supplies
The district budget for technology does not cover the following
power strips, surge protectors
ink or toner cartridge replacements
replacements for broken mice
replacement bulbs for projection equipment
paper for printers (standard xerox paper)
replacement printer and computer cables
* replacement batteries
* canned air (for cleaning)
These supplies need to come from the building or department budget and
budgets should be developed with this in mind. If there are any questions
about prices, preferred vendors, or specifications, please contact the
Technology Specialist in your building or the Director of Technology.
* These supplies are generally budgeted into the building technology
budget and are purchased by the building Technology Specialist.
Inventory and Purchase of Information Technology Hardware
Most of the Wayland Public Schools computers and printers are ordered
centrally through the Office of the Director of Technology. All new
hardware must be received by that office for inventory, maintenance, and
installation purposes. Every new machine is inspected, and
the pertinent information (model, serial number, purchase date, vendor,
purchase order number, etc) is recorded into the central hardware inventory
database. This information is indispensable for warranty, repair and reporting
information, as well as for software licensing reasons. Then, software
is installed and the computer is networked (when appropriate) before being
delivered to its destination.
Please note that all new computers, whether purchased with grant
or PTA monies, donated, or acquired by some other means must go through
the same process of inventory and installation. Please notify the Technology
Specialist in your building or the Director of Technology before computer
equipment is acquired.
Before purchasing hardware with grant or PTA monies or department budgets,
staff should consult with the Instructional Technology Specialist in their building or
with the Director of Technology. This helps to coordinate purchasing, allows
us to order in the most economical way, ensures that the hardware purchased
will be compatible with the hardware, software, and networks in place,
and ensures that the hardware meets the desired needs and specifications
of the intended user.
Anyone who would like to donate computer equipment or software to the
schools should contact Leisha Simon, Director of Technology, by email (Leisha_Simon@wayland.k12.ma.us)
or by telephone at 508-358-3714. All donations must go through this office
to ensure that the hardware will be compatible with the hardware, software,
and networks in place, and that the hardware meets the desired needs and
specifications of the intended user. We request that any equipment that
is donated follow our requirements for donations. Citizens or companies
that donate equipment or software meeting these criteria will be sent a
thank you letter after the donation is officially accepted by the school
committee. This letter can be used for tax purposes. Donations are greatly
appreciated and assist the schools in providing access to students and
Requirements for Donations
Any equipment that is donated must be in working order, free of viruses
and be of immediate use to the schools. Whenever possible, the original
documentation and disks that came with the equipment and software are greatly
The following equipment and software is currently being accepted:
- Any Windows/Intel computers with at least
GHz or higher processor, and
40 gigabyte hard drive,
a minimum of 1 gb RAM
- Any Macintosh computer capable of running OSX (operating
system 10) with a processor speed of 1.2 GHz or faster. It should also
have a minimum of 1 gb RAM and with a minimum 40 gb hard drive
- Any laptop meeting the above criteria
- Any laser printer or ink jet printer that is compatible with
any of the above specified equipment that is not older than 3 years old
- Software and CDs that are compatible with the above
- Scanners that are compatible with the above
- High quality color monitors compatible with any of the above CPUs
"How To" Technology Guides
Free online courses can be found at the HPLearning Center at:
and at LearnThat, at:
as well as at many other locations of the web.
Technology Work Requests
A. Instructional Computers
When a network or hardware/software problem arises, or when you wish
to reserve a computer or lab space, the reporting process (contact process)
is as follows:
Please Email: Help_Desk@wayland.k12.ma.us
Subject: Building, Room, Problem
Include in Email: Type of Hardware (PC, MAC, Printer); Detail of problem; Red Tag ID
Telephone Support: 508.652.7216 (Time Sensitive Issues ONLY)
B. Administrative Computers
Same as above: all non-crisis network or hardware/software problems should be reported
by sending an email to Help_Desk@wayland.k12.ma.us
However, in an urgent situation (ie, the whole network is down) please call
Leisha Simon, 508.358.3714
Please note that all requests for reserving computers and computer labs
for special projects, classwork and staff development should also go through
the contacts listed below. Any reserving of computers or lab spaces outside
of the school hours or school calendar should also be scheduled with the
Director of Technology, as much of the maintenance and repair work is scheduled
for those times.