m June 20, 2011

Minutes - Wayland School Committee
Regular Session  June 20, 2011  

A Regular Session of the Wayland School Committee was held on Monday, June 20, 2011, at 7:00 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Mrs. Barb Fletcher, Chair
Ms. Beth Butler, Vice Chair
Dr. Malcolm Astley
Mrs. Ellen Grieco
Dr. Shawn Kinney

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey S. MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Chair Barb Fletcher convened the regular meeting at 7:02 P.M. and outlined the order of the Special Matters.

1. SDC Change Order #6:
Lea Anderson presented Change Order #6 requested and approved by the HSBC and Mr. David Saindon of KVA. It was requested that the School Committee approve and execute $30,718 for the revision at the wastewater treatment plan and the Fieldhouse floor coating in the locker rooms.

Upon a motion duly made by Dr. Astley, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to approve SDC Change Order #6 for $30,718 for additional services required and to authorize Chair Barb Fletcher to sign the contract on behalf of the Wayland School Committee.

2. HMFH Contract Amendment #5:
Lea Anderson presented Change Order #5 requested and approved by the HSBC and Mr. David Saindon of KVA. It was requested that the School Committee approve and execute the HMFH Contract #5 for $27,000 for additional services required.

Upon a motion by Ms. Butler, seconded by Mrs. Grieco, the School Committee voted unanimously (5-0) to approve Contract Amendment #5 in the amount of $27,000 for additional onsite CA time and VPN testing and consultant contract and to authorize Chair Barb Fletcher to sign the contract on behalf of the Wayland School Committee.

3. Math Preview Strategy:
Aidan McCann, Claypit Hill teacher, presented information related to a pilot program he has implemented for the past year to improve math performance of the lowest students in the classroom by using a preview strategy.

4. Comments & Written Statements from the Public:
Mrs. Fletcher opened the public comment section by thanking Dr. Burton for his years of service, as this would be his last School Committee meeting.

Tom Sciacca commented on the long-term impact on programs like the Math Preview program, and he advocated using early intervention models and technology to make long-term gains for students.

Dr. Louis Jurist commented that the district is lucky to have such outstanding teachers such as Aidan McCann and the group with whom he is working in the Math Preview Program. He also commended Dr. Burton for all he has contributed to Wayland during his time as Superintendent.

5. Indirect Cost Allocation Agreement:
Geoff MacDonald reviewed the Indirect Cost Allocation Agreement between the School Department and Town of Wayland required for DESE reporting. He answered questions from the School Committee. The final draft will come before the Committee in August.

6. 2011 Technology Report/Presentation:
Technology Director Leisha Simon reviewed the FY11 Technology Report with the School Committee.
• 1:1 Computer Initiative Followup: The School Committee continued their discussion regarding 1:1 computer initiative with Leisha Simon.

The Chair opened the meeting to public comment regarding this agenda matter.
o Bob Meindl described the greater capacity in the high school, just a few computers for students to use. He also stressed focusing on application rather than hardware devices.
o Heather Pineault wondered what the “new costs” were for the 1:1 compared to reallocation of current resources. She also shared how technology is being used at the Middle School.
o Tom Sciacca spoke to the Mac V. PC questions some have raised related to time lost and support costs.
o Mr. Brigham wondered why businesses don’t use Mac based.
o Bob Meindl commented that businesses do purchase Macs.
o Louis Jurist commented on the total cost of a machine when service time is included in the total cost of ownership.
o Betsy Brigham expressed concerns about students transporting computers.
o Donna Bouchard expressed concern about how students may choose to spend their time when they have a computer. She also expressed concern about how much screen time the students could have.
o Mary Barber clarified how the 1:1 initiative will be structured to make the best use of students’ time.
o Betsy Brigham asked for more information on the high school 1:1 pilots.

• Leasing Arrangement for FY12: Leisha Simon proposed a leasing option for general computer replacement to leverage more computers in the first year. The School Committee agreed to move forward with the lease.

• School Committee Website: The School Committee reviewed the proposed School Committee website; Leisha Simon will incorporate their suggestions.

7. Approval of WHS Trip:
Dr. Burton recommended that the School Committee approve a Wayland Cares sponsored trip to the Youth to Youth Program at Bryant College in Smithfield, Rhode Island, which is scheduled July 28-31, 2011.

Upon a motion duly made by Mrs. Grieco, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to approve the trip request sponsored by Wayland Cares for WHS students to attend the Youth to Youth Program at Bryant College July 28-31, 2011.

8. Continued Discussion re: Alumni Fundraising Effort:
Dr. Astley outlined the progress on the possible Alumni Celebration and the possible fundraising effort. He recommended hiring a .5 Alumni Director. The Subcommittee will continue working on the project.

9. Approval of Accounts Payable and Payroll Warrants:
Upon a motion duly made by Dr. Kinney, seconded by Dr. Astley, the School Committee voted unanimously (5-0) to approve payment of the following:
• Wayland Public Schools Payroll warrant, dated 6/16/2011, in the amount of $4,265,933.98 (final teacher payroll for FY11)
• Wayland Public Schools Payroll warrant, dated 6/16/2011, in the amount of $349,008.16
• Wayland Public Schools Accounts Payable warrant, dated 6/20/2011, in the amount of $429,197.46

• Wayland Public Schools Accounts Payable warrant, dated 6/20/2011, in the amount of $4,546.986.88
(High School Project)

10. Approval of Minutes:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted (5-0) to approve the following minutes as written:
• Regular Session of June 6, 2011
• Executive Session of June 6, 2011

11. Superintendent’s Report:
(a) Summer Literacy Institute:
Brad Crozier updated the School Committee on the Wayland Institute and invited members to attend.

(b) Summer Curriculum Projects:
Brad Crozier updated the School Committee on the summer curriculum work.

(c) Initiatives Status Report:
Dr. Burton provided an update and overview of four out of the five Initiatives: 1) Greening; 2) Chinese Language; 3) Health and Wellness; and 4) Technology. Achievement Gap was addressed previously.

12. Follow-up and Future Agenda Items:
(a) School Governance – Section B of the Policy Manual:
This agenda item was tabled until the July meeting.

(b) General Business:
• Mrs. Fletcher asked the School Committee members to review the minutes regarding the OML complaint.
• Mrs. Fletcher reviewed the agenda for June 27th.
• Mrs. Fletcher reminded the members to call Diane Marobella to set up an interview with Dr. Stein.

13. Comments from the Public:
Annette Lewis commented that she hoped contracts and budget can be found easily on revised website. She also commented on getting competitive bids for the leasing arrangement, questioned whether a specific computer brand could be mentioned in a communication, questioned whether the Committee must go into Executive Session to approve Executive Session minutes and asked about the revenue and expenses associated with the Summer Literacy program.

14. Adjournment:
Upon a motion duly made by Dr. Kinney, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to adjourn the Regular Session at 10:39 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Tom Sciacca, WVN
Heather Pineault, Wayland
Annette Lewis, Wayland

Corresponding Documentation:
1. Indirect Cost Allocation Agreement
2. HMFH Contract Amendment #5

3. SDC Change Order #6
4. WHS Field Trip Request
5. Initiatives Status Reports
• Chinese Language
• Technology
• Wellness
• Greening
• Achievement Gap