m May 9, 2011

Minutes - Wayland School Committee
Regular Session  May 9, 2011  

A Regular Session of the Wayland School Committee was held on Monday, May 9, 2011 at 6:30 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Mrs. Barb Fletcher, Acting Chair
Dr. Malcolm Astley
Ms. Beth Butler
Mrs. Ellen Grieco (arrived at 6:43)
Dr. Shawn Kinney (arrived at 6:40)

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey S. MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Acting Chair Barb Fletcher convened the regular meeting at 6:36 P.M. Mrs. Fletcher announced that the Committee would hear a grievance brought by the Custodial Union in Executive Session and would return to Open Session for the regular matters.

1. Executive Session:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted unanimously (3-0) to convene in Executive Session at 6:38 P.M. to conduct a hearing pertaining to a custodial grievance, as set forth in Section 21(a)(1) of G.L. Ch. 30A.

A roll call vote was taken as follows:

Roll Call

Mrs. Barb Fletcher, Vice Chair

Dr. Malcolm Astley

Ms. Beth Butler

Yes

X

X

X

No

The Acting Chair announced that they would reconvene in Regular Session following the adjournment of the Executive Session.

2. Meeting with High School Student Leaders:
The School Committee met with the following WHS students: Lena Cowen, Student Council President, Dan Kim, Student Council Vice President, Dan Hong, Student Council Treasurer, Zoe Corner, Student Council Secretary, Lauren Colwell, Senior Class President. The students answered questions posed by the School Committee members.

3. School Choice Hearing:
                                                              Resolution on School Choice

Whereas the Education Reform Act of 1993 requires the enrollment of non-resident students under the School Choice provision unless the Committee votes by June 1 not to participate, and

Whereas the School Choice provision takes money away from the sending district and awards it to the receiving district, and
MINUTES – WAYLAND SCHOOL COMMITTEE
Regular Session – May 9, 2011

Whereas Wayland’s per pupil expenditure is greater than the maximum allowable reimbursement, which means Wayland taxpayers would subsidize each choice student, and

Whereas once Wayland accepts a pupil, it must keep the pupil through graduation even though Wayland’s demographic situation might change considerably, and

Whereas it is possible that a number of students could return to their sending districts or otherwise leave Wayland, thus creating a potential income loss, now hereby be it.

Resolved that the Wayland School Committee respectfully declines to participate in the choice program with the provision that should surrounding school districts subsequently and prior to June 1 decide to accept the provisions of School Choice, the Wayland School Committee reserves the right to do likewise in order to protect its fiduciary interest in this matter.

The School Committee asked for input from those in attendance re: the School Choice Hearing. There was none. The School Committee closed the hearing.

Upon a motion duly made by Ms. Butler, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to support the resolution not to participate in School Choice for FY12.

4. Comments and Written Statements from the Public:
Anna Maria V. spoke about her concerns related to the possible impacts on the Middle School curriculum if the soccer fields are built on the middle school site. She advocated that the School Committee champion the educational needs of the students, and she submitted questions related to the process and school committee involvement in the proposal for the middle school fields.

Brud Wright outlined the steps in the process for the middle school soccer fields proposal.

Betsey Brigham asked if all school department properties were considered for possible fields.

Sheila Carell asked the School Committee to consider the students’ educational welfare when considering the changes to the Middle School site.

5. Discussion re: Middle School Soccer Fields:
Mrs. Fletcher reviewed the status of the School Committee’s role in the process for the possible middle school soccer fields. The School Committee discussed their role in the approval process and Dr. Astley informed the members of the important dates in the process.

Committee members should submit questions to Dr. Astley for the upcoming meetings. The Committee consensus was to continue to let the process continue and review the progress on an ongoing basis.

6. Discussion re: NESDEC Report:
Dr. Burton reviewed the NESDEC Enrollment Report and answered questions from School Committee members.

7. Approval of 2012-2013 School Calendar:
The School Committee reviewed the proposed 2012-2013 school calendar.

Upon a motion duly made by Mrs. Grieco, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to approve the draft calendar.

8. Reorganization and Election of Officers:
Dr. Burton opened the floor for nominations for Chair.

Upon a motion duly made by Ms. Butler, seconded by Mrs. Grieco, Mrs. Fletcher was nominated for Chair of the School Committee, and the School Committee voted 4-0 (Mrs. Fletcher abstained) to approve the nomination.

Upon a motion duly made by Dr. Astley, seconded by Mrs. Grieco, Ms. Butler was nominated for Vice Chair of the School Committee, and the School Committee voted unanimously (5-0) to approve the nomination.

Dr. Astley declined the nomination for Vice Chair.

9. Approval of Accounts Payable and Payroll Warrants:
Mr. MacDonald answered questions from the School Committee.

Upon a motion duly made by Dr. Astley, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to approve payment of the following:
• Wayland Public Schools Payroll warrant, dated 5/5/2011, in the amount of $1,047,622.13
• Wayland Public Schools Accounts Payable warrant, dated 5/5/2011, in the amount of $398,132.12

Dr. Kinney asked for year-to-date accounts for non-personnel.

10. Acceptance of Gifts:
Upon a motion duly made by Dr. Kinney, seconded by Dr. Astley, the School voted unanimously (5-0) to accept the following gift with gratitude to the Wayland Public Schools:
• A donation a 10’ Zodiac Inflatable and Tohatsu motor for the Wayland High School Sailing Team from Jordan Busch, Wayland.

11. Approval of Minutes:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted (4-0) (Dr. Kinney abstained) to approve the following minutes:
• Regular Session of April 25, 2011 (as amended)
• Executive Session of April 25, 2011 (as amended)

12. Superintendent’s Report continued:
No report by Dr. Burton.

13. Follow-up and Future Agenda Items:
(a) Bus Fees:
Mrs. Fletcher suggested that the School Committee vote on the bus fee suggested by the administration, given that three of the members had now filed the appropriate disclosure form with the Town Clerk.

Upon a motion duly made by Ms. Butler, seconded by Dr. Kinney, the School Committee voted (4-0) (Mrs. Grieco abstained) to support the admin recommendation for bus fees (without the removal of the family cap).

(b) Review of ORC and Support for Accountant/Analyst:
The Chair reviewed the status of the ORC and the possible recommendation. Dr. Burton recommended hiring
an Accountant/Analyst to support Geoff MacDonald.

Upon a motion duly made by Dr. Kinney, seconded by Dr. Astley, the School Committee voted unanimously
(5-0) to approve the recommendation for an Accountant/Analyst for the Business Office.

(c) Strategic Planning Working Groups:
The School Committee discussed establishing several goal areas and how to approach working on those goals.

(d) Future Agendas:
The School Committee reviewed drafts of the next three meetings that will take place before the new superintendent begins. Several changes were made on the drafts.

(e) Attendance at Practices During School Vacation:
Mrs. Fletcher updated the School Committee with the establishment of a working group at the high school to review the protocol of students’ attendance at practices during vacation weeks. The School Committee looks forward to the group’s recommendations.

(f) Energy Committee:
Mrs. Fletcher updated the School Committee on the Energy Committee’s progress on the proposed grant.

(g) Alumni Association Meeting:
Dr. Astley updated the School Committee on the possible Alumni Association and how the meetings should be structured in compliance with the Open Meeting Law.

(h) Finance Seminar:
Mrs. Fletcher asked if any members wanted to attend a municipal finance seminar.

14. Comments from the Public:
• Tom Sciacca commented on an approach the school district should use when engaging in the strategic planning process. He also commented on the housing turnover on his street and the possible impacts on enrollment.
• Louis Jurist advocated that the School Committee wait for the strategic plan until the new superintendent has had time to complete his entry plan.

15. Executive Session:
Upon a motion duly made by Dr. Kinney, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to convene in Executive Session at 10:30 P.M. to discuss matters pertaining to the Custodial grievance and Custodial union negotiations, as set forth in Section 21(a)(1) and (3) of G.L. Ch. 30A. The School Committee agreed that discussion regarding the Custodial union negotiations would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

A roll call vote was taken as follows:

Roll Call

Mrs. Barb Fletcher, Chair

Dr. Malcolm Astley

Ms. Beth Butler

Mrs. Ellen Grieco

Dr. Shawn Kinney

Yes

X

X

X

X

X

No

The Chair announced that they would reconvene in Regular Session following the adjournment of the Executive Session.

16. Ratification of Custodial MOA:
Upon a motion duly made by Dr. Kinney, seconded by Dr. Astley, the School Committee voted unanimously (5-0) to ratify the Custodial MOA for FY12-14.

17. Adjournment:
Upon a motion duly made by Ms. Butler, seconded by Mrs. Grieco, the School Committee voted unanimously (5-0) to adjourn the Regular Session at 11:00 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Tom Sciacca, WVN
Cecily Kiefer, Wayland
Betsey Brigham, Wayland
Louis Jurist, Wayland

Corresponding Documentation:
1. Hand out re: Middle School Soccer Fields
2. Cover Memo from Dr. Burton/NESDEC Enrollment Report
3. 2012-2013 School Calendar
4. Job Description for Accountant/Analyst