m December 16, 2010

Minutes - Wayland School Committee - Policy Subcommittee
December 16, 2010  

I. PURPOSE OF MEETING:
The Subcommittee reviewed the following policies and discussed whether further action, if any, was needed.

A. Field Trips:
1. Section JJH Late night and overnight trips. Discussion about possibly revising Paragraph One, last sentence to clarify policy. One option: adding to the sentence, “…without filing a disclosure and obtaining approval from superintendent”
ACTION: Beth will review with Deb Cohen and Gary Burton.

2. Section IJOA Other field trips. This policy was approved by SC on 11-30-09; review on 12-16 shows that former policies in this section were consolidated into the one approved on 11-30-09.
ACTION: Barb will follow up with Diane to replace all the former policies in this section with current policy.

B. Section Bullying Policy (Chap 92 of Acts of 2010). School Committee adopted policy prepared by Deb Cohen in anticipation of enactment of new anti-bullying statute. Policy follows language of statute. MASC has disseminated model policy, which also tracks statutory language.
ACTION: Beth to ask Deb to review the MASC policy in conjunction with policy adopted by SC to see if any further changes need to be made.

C. Document retention
Discussed. Documents are retained in conjunction with retention of minutes of meetings.
ACTION: Beth will check c. 71 for any additional document retention requirement; review town policy concerning document retention

D. IJNDD (proposed) Facebook and Social networking
Proposed IJNDD on Facebook and networking websites
Especially Paragraph 1, and c & d of that
Barb will ask Leisha : Should all Wayland PS have Wayland gMail account?
ACTION: Beth to review policy with Gary

E. Section KHB Advertising
ACTION: Deb will be requested to review

F. Naming rights FF
ACTION: Will request Deb to review

G. BGB adoption of policy –
Discussion: where is 30 day posting requirement? Is this a town requirement?
ACTION: Beth check with Gary

H. JJICA athletics for home schooled students – was revised 9-21-09
ACTION: Barb will follow up to have these policies included in policy book.

I. IMDC Religious policy
ACTION: Beth will ask Gary to review and follow up with Admin Council.

J. General
1. Discussion re advisability of dating all policies and regulations/guidelines ACTION: we will recommend this be done.
2. Discussion re availability of indexing feature to create index for policy manual
ACTION: Beth will follow up

I. Future meetings
Next meeting will be in February. Date to be determined in late December or January. Will review JA – Student Goals and Objectives, and other policies, if any, to be determined before posting of notice of meeting.

II. ADJOURNMENT:
The meeting was adjourned at 10:36 a.m.

Respectively Submitted,

Barb Fletcher and Beth Butler

LIST OF DOCUMENTS:
• Policy JJH and Regulations and Guidelines and Travel Form - Late Night and Overnight Trips
• MASC Bulletin
• Chapter 71, Section 37N
• Policy IJOA and Regulations and Guidelines - Other Field Trips
• MASC Recommended Policy JICFB - Bullying Prevention
• SC Policy JICFB - Bullying and Cyber-bullying
• Page 3 of WPS Bullying Prevention and Intervention Plan
• MASC Recommended Policy IJNDD - Facebook and Social Networking
• Policy BGB - Adoption of Policy
• Policy JJICA - Home Educated Students Participation in WHS Athletic Programs
• Policy IMDC - Religious Policy