Minutes - Wayland School Committee
Regular Session  February 7, 2011  

A Regular Session of the Wayland School Committee was held on Monday, February 7, 2011 at 7:00 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Dr. Louis Jurist, Chair
Mrs. Barb Fletcher, Vice Chair
Dr. Malcolm Astley
Ms. Beth Butler
Dr. Shawn Kinney

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey S. MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Mrs. Leisha Simon
Director of Technology

Chair Louis Jurist convened the regular meeting at 7:02 P.M.

1. Comments and Written Statements from the Public:
None

2. HSBC Contract Amendment #3:
Mrs. Lea Anderson presented contract amendment #3 for HMFH Architects, Inc. for design changes to the Field House, orders of conditions as ordered by the Conversation Commission, and the Waste Water Treatment Plant design in the amount of $14,450. She answered questions from the School Committee.

Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Astley, the School Committee voted unanimously (5-0) to approve contract amendment #3 for HFGH Architects, Inc. for $14,450.00 for structural design changes to the Field House, design review per Conservation Commission order of conditions, and Waste Water Treatment Plant design review and approval through the Board of Health for a revised contract value of $5,546,700.00 and to authorize Chairman Louis Jurist to sign the contract on behalf of the Wayland School Committee.

3. Recess:
Upon a motion duly made by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to take a recess at 7:17 p.m. to observe the FinCom budget presentation.

Upon a motion duly made by Ms. Butler, seconded by Mrs. Fletcher, the School Committee voted (4-0) to return from recess (Dr. Astley returned just as vote was taken).

4. Discussion of School Committee Website:
The School Committee discussed the history and next steps in updating the School Committee’s website. Leisha Simon presented information regarding the district’s plan to update the district’s website and the schools’ process. She answered questions from the Committee. Mrs. Fletcher will take the point on reviewing the content of the website to make a recommendation to the School Committee on if and/or the content should be moved to a new site. The Committee requested a more expedient transition, but the Technology Director advised creating the new School Committee site would be more efficient by waiting. In the meantime, the School Committee members will each pay a portion of the renewal of the website until the site can be moved over to the schools’ server.

5. Budget Book Preparation:
Dr. Burton reviewed the content of the budget book. He will provide the School Committee with a timeline for the budget process, including forums, hearings, presentations, and providing documents for printing.

The School Committee would like to pursue distributing the budget book via the Internet. A suggestion was made to
have create an interim step by sending a postcard to each household with the link to the budget information.

6. Approval of Accounts Payable & Payroll Warrants:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to approve payment of the following:
• School Department Accounts Payable warrant, dated 1/31/2011, in the amount of $101,771.21
• School Department Payroll warrant, dated 2/10/2011, in the amount of $1,039,746.90

7. Approval of Minutes:
Upon a motion duly made by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to approve the following minutes:
• Regular Session of January 10, 2011
• Regular Session of January 20, 2011
• Regular Session of January 31, 2011
• Executive Session of January 20, 2011
• Executive Session of January 31, 2011

The following minutes were tabled until a future meeting:
• Special Session of January 11, 2011
• Special Session of January 13, 2011
• Special Session of January 19, 2011
• Regular Session of January 24, 2011

8. Follow-up and Future Agenda Items:
• Mrs. Fletcher provided and reviewed the follow-up status report spreadsheet.
• The Committee was provided with the article “The Campaign for Our Communities.”
• The School Committee discussed having a summer retreat to discuss procedures.
• Dr. Astley, as the School Committee representative to Suburban Coalition, announced that he has a conflict and will not be attending the next scheduled meeting.
• The Alumni Association, student bus safety, and peer schools were all mentioned as follow-up items.

9. Comments from the Public:
None

10. Executive Session:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to convene in Executive Session at 9:45 P.M. to discuss matters pertaining to Collective Bargaining with the School Department’s unions and the incoming Superintendent, as set forth in Section 23B of G.L. Ch. 39. The School Committee agreed that discussion regarding WESA union contracts and Superintendent negotiations would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

The Chair announced that they would reconvene in Regular Session for adjournment purposes only. A roll call vote was taken as follows:

11. Adjournment:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously (5-0) to adjourn the Regular Session at 11:00 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Lea Anderson, HSBC

Corresponding Documentation:
1. HSBC Contract Amendment #3 for HMFH Architects, Inc.
2. Follow-up Status Report spreadsheet