Minutes - Wayland School Committee
Regular Session  November 8, 2010  

A Regular Session of the Wayland School Committee was held on Monday, November 8, 2010, at 7:00 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Dr. Louis Jurist, Chair
Mrs. Barb Fletcher, Vice Chair
Dr. Malcolm Astley
Ms. Beth Butler
Dr. Shawn Kinney (arrived at 7:04 p.m.)

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey S. MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Chair Louis Jurist convened the regular meeting at 7:02 P.M.

1. Comments or Written Statements from the Public:
Mr. Tom Sciacca voiced a concern related to the Superintendent Search community meeting and the information gathered by the search firm.

Dr. Jurist informed the Committee of an article from the Boston Globe stating that a school went completely digital in the school library.

2. Discussion re Weight Room Funding Article:
The HSBC recommended restoring the “Vanilla Box” renovation of the weight room, which can be funded within the GMP and contingency fund, thus eliminating the need for Article 4 at the 2010 Special Town Meeting.

Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to pass over for Article 4 at the 2010 Special Town Meeting.

Dr. Jurist left the meeting to attend the Selectmen’s meeting re: the Articles for the 2010 Special Town Meeting.

3. 2010 MCAS Report and Analysis:
Mr. Crozier presented the 2010 MCAS Report and answered questions from the School Committee.

4. Approval of 2011 WHS Choral Group Trip:
Upon a motion duly made by Ms. Butler, seconded by Dr. Astley, the School Committee voted (4-0) to approve the WHS choral group trip as presented.

Dr. Jurist returned to the meeting at 7:54 p.m.

5. Planning for November 22 Public Forum & Communication:
The School Committee discussed the draft of the November 22 public forum. Members commented on the draft and made several suggested changes.

6. Approval of Accounts Payables and Payroll Warrants:
Upon a motion duly made by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to approve payment of the following:
• Wayland Public Schools Accounts Payable warrant, dated 11/8/2010, in the amount of $350,758.16
• Wayland Public Schools Payroll warrant, dated 11/4/2010, in the amount of $1,043,316.95

7. Approval of Minutes:
Upon a motion duly made by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted (4-0-1) (Dr. Kinney abstained) to approve the following minutes as amended:
• Regular Session of October 25, 2010

8. Superintendent’s Report:
(a) Enrollment Report:
Dr. Burton presented the current enrollment numbers and answered questions from the Committee.

(b) Sailing Club Fundraiser:
Dr. Burton presented the proposal of fundraising for a new sailing club to the School Committee. The club will be self-funded much like the hockey and crew teams.

Upon a motion duly made by Dr. Astley, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to approve the sailing club fundraiser.

(c) G-4 Report:
Dr. Burton pointed out that each School Committee member was given a copy of the G-4 Report.

9. Follow-up Items:
(a) Superintendent Search Update:
Dr. Jurist updated the School Committee on the Superintendent Search. The Committee was informed that 5 of the 6 school representatives were appointed to the screening committee. The Committee discussed the process for appointing the parent and community members to the screening committee. The School Committee discussed the possible criteria for identifying parent and community representatives.

(b) Operational Review Committee Update:
Mrs. Fletcher updated the Committee on the current status of the Operational Review. They are meeting with The Abrahams Group on November 15.

10. Energy Efficiency Advisory Committee:
Ms. Anne Harris and Mr. Bill Huss of the Energy Efficiency Advisory Committee asked for School Committee approval on the Fuel Efficient Vehicle Purchasing Policy and the Stretch Energy Building Code.

Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the School Committee voted unanimously (5-0) to endorse the Fuel Efficient Vehicle Purchasing Policy and put it out for public comment for 30 days, as well as support the Stretch Energy Building Code.

Ms. Harris and Mr. Huss also requested that the School Committee endorse The Energy Baseline and 20% Reduction Plan.

Upon a motion duly made by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted unanimously (5-0) to endorse The Energy Baseline and 20% Reduction Plan.

11. Follow-up Items:
Dr. Astley asked if “future agenda items” could be added to “follow-up items”.

The School Committee also discussed fundraising related to the Alumni Association and safety procedures for field trips as future agenda items.

12. Comments from the Public:
Mr. Tom Sciacca recommended that a criteria for the Superintendent Search Committee be someone with management experience.

13. Executive Session:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously
(5-0) in a roll call vote to convene in Executive Session at 9:34 P.M. for the purpose of matters pertaining to Negotiations with the Custodians, WESA, Food Service, and WTA, as set forth in Section 23B of G.L. Ch. 39. The School Committee agreed that discussion regarding the personnel matter and union contracts with the aforementioned unions would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

The Chair announced that the Committee would reconvene in Open Session immediately following the adjournment of the Executive Session for adjournment purposes only.

14. Adjournment:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously (4-0) to adjourn the Regular Session at 10:14 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Tom Sciacca, WVN
Betsey Brigham, Wayland

Corresponding Documents:
1. 2010 MCAS Report and Analysis
2. WHS Choral Group Trip Proposal for 2011
3. Draft Presentation for November 22 Fall Forum
4. November 2010 Monthly Enrollment Report
5. WHS Sailing Club Budget