Minutes - Wayland School Committee
Regular Session   June 7, 2010  

A Regular Session of the Wayland School Committee was held on Monday, June 7, 2010, at 7:00 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Dr. Louis Jurist, Chair
Dr. Malcolm Astley
Mrs. Barb Fletcher (arrived at 7:56 p.m.)
Dr. Shawn Kinney

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Ms. Joy E. Buhler
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Chair Louis Jurist convened the regular meeting at 7:05 P.M.

1. Special Matter – State of Health and Wellness (Grades 6-12):
Members from Wayland Cares updated the School Committee on the state of health and wellness in grades 6-12. They shared a PowerPoint presentation that highlighted the progress the community has made with Wayland’s Health and Wellness Program and answered questions posed by School Committee members.

2. Comments or Written Statements from the Public:
There were no comments or written statements.

3. Approval of WHS Football Team to Attend Camp Caribou:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the School Committee voted unanimously (4-0) to approve the WHS football team’s trip to train at Camp Caribou, Maine.

4. Preliminary Discussion re: the Superintendent’s Evaluation:
As discussed at a prior meeting, the Chair outlined the process for the Superintendent’s evaluation. Mrs. Fletcher will send out the questions used for the evaluation in previous years.

5. Review of Proposed School Committee Calendar 2010-2011:
The School Committee reviewed a draft of their meeting calendar for the 2010-2011 school year. They discussed several changes to the draft.

6. School Committee Vacancy:
The School Committee discussed the resignation of Mr. Jeff Dieffenbach from the School Committee and a possible meeting with Selectmen to interview candidates. The School Committee will make a public notice to solicit interested parties in filling this vacancy.

7. School Committee Procedures:
The School Committee members discussed the procedures for placing topics on the School Committee meeting agenda and including formats for reports.

8. Approval of Accounts Payables and Payroll Warrants:
A discussion of the process for accounts payable and payroll warrants was outlined to the School Committee.

Upon a motion duly made by Dr. Astley, seconded by Mrs. Fletcher, the School Committee voted (3-0) (Dr. Kinney abstained) to approve payment of the following:
• School Department Accounts Payable warrant, dated 6/7/2010, in the amount of $369,527.87
• School Department Payroll warrant, dated 6/3/2010, in the amount of $1,109,960.88

9. Approval of Minutes:
Upon a motion duly made by Dr. Kinney, seconded by Mrs. Fletcher, the School Committee voted (4-0) to approve the following minutes as amended:
• Regular Session of May 24, 2010
• Executive Session of May 24, 2010

Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Astley, the School Committee voted (3-0)
(Dr. Kinney abstained) to approve the following minutes as amended:
• Regular Session of June 1, 2010
• Executive Session of June 1, 2010

10. Superintendent’s Report:
(a) HSBC Update – Groundbreaking Ceremony (June 22):
Dr. Burton outlined the plan for the groundbreaking ceremony on June 22. He also reported on the last HSBC meeting in which several changes were made to the high school design to ensure the cost estimates do not exceed the budget.

(b) Enrollment Update:
Dr. Burton provided the School Committee with the current enrollment numbers.

(c) Gossels Family for Academic Excellence:
Dr. Burton presented a grant for the Gossels Fund for Academic Excellence. He also updated the School Committee on a recent grant for the Gossels Fund for Human Dignity.

Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Astley, the School Committee voted unanimously (4-0) to approve a grant for $3,888.00 to WayCAM to install a permanent camera on the rooftop of the high school to document the high school building construction on a daily basis.

(d) Full Day Kindergarten Update:
Dr. Burton provided the School Committee with three letters to the parents of the 2010-2011 kindergarten students. Dr. Burton also pointed out that the letters announced that Brian Jones will be the administrator for the Loker School, but no district funds will be used for this coverage.

(e) Technology Pilot:
Dr. Burton described the technology pilot and the possibility for increasing the pilot. With no objections from any committee members, he stated that the district would proceed with the expansion of the pilot.

(f) Support for new SPED Circuit Breaker Funds:
Dr. Astley provided a proposal from the Framingham School Committee that would result in more local aid. No action was taken.

(g) Organizational Chart:
Dr. Burton will work with Dr. Kinney to understand the organizational structure of the district.

11. Comments from the Public:
A community member outlined his thinking on what drives organizations.

12. Executive Session:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Astley, the Committee voted unanimously
(4-0) in a roll call vote to convene in Executive Session at 10:01 P.M. for the purpose of matters pertaining to Collective Bargaining with the WTA, WESTA, and Food Service unions, as set forth in Section 23B of G.L. Ch. 39.

The Chair announced that the Committee would reconvene in Open Session immediately following the adjournment of the Executive Session for adjournment purposes only.

13. Adjournment:
Upon a motion by Mrs. Fletcher, seconded by Dr. Astley, the Committee voted unanimously (4-0) to adjourn the Regular Session at 10:55 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Heidi Heilman, Wayland Cares
Tom Sciacca, WVN
Betsey Brigham