Minutes - Wayland School Committee
Regular Session   August 30, 2010  

A Regular Session of the Wayland School Committee was held on Monday, August 30, 2010, at 6:30 P.M. in the School Committee Room of the Wayland Town Building.

Present were:
Dr. Louis Jurist, Chair
Mrs. Barb Fletcher, Vice Chair
Ms. Beth Butler (arrived at 6:55 p.m.)
Dr. Shawn Kinney

Also:
Dr. Gary A. Burton
Superintendent of Schools

Mr. Brad J. Crozier
Assistant Superintendent

Mr. Geoffrey MacDonald
Business Administrator

Dr. Marlene M. Dodyk
Director of Student Services

Chair Louis Jurist convened the regular meeting at 6:45 P.M.

1. Executive Session #1:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously
(3-0) in a roll call vote to convene in Executive Session at 6:46 P.M. for the purpose of matters pertaining to Negotiations with the WTA, as set forth in Section 23B of G.L. Ch. 39. The School Committee agreed that discussion regarding union contracts with the WTA would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

The Chair announced that the Committee would reconvene in Open Session immediately following the adjournment of the Executive Session.

2. Comments or Written Statements from the Public:
There were no public comments or written statement.

3. WayCAM Discussion with HSBC:
Mrs. Lea Anderson and Mrs. Dianne Bladon from the HSBC and Mr. Frank Vanzler of KVA updated the School Committee on discussion that took place with WayCAM and the HSBC as related to the high school building project. The Committee reviewed the discussion notes provided by the HSBC, including cost summary, construction approaches, concerns, and key deadlines.

Members of WayCAM presented additional information related to costs, funding, and deadlines. They provided several informational slides and answered questions from the School Committee.

The HSBC will facilitate a meeting between the high school general contractor and WayCAM.

The School Committee will, as a placeholder, discuss including the two options in the warrant.

4. Review of FMLA and Non-Union Handbook:
Mrs. Deb Cohen reviewed the FMLA, Non-Union Handbook, and School Committee policy and answered questions from the Committee.

Upon a motion duly made by Mrs. Fletcher, seconded by Mr. Kinney, the School Committee voted unanimously (4-0) to approve the Non-Union Handbook pending the changes discussed at this meeting.

5. Special Education Program Review:
Program review was tabled until September 13, 2010.

6. Appointment of School Committee Liaisons to Organizations/Committees:
The School Committee discussed and appointed members to various committees and organizations.

7. Discussion re: the School Committee Website:
The School Committee discussed how changes are made on their website and agreed to work with the Technology Director to explore other options for managing content.

8. School Committee Communication:
Mrs. Fletcher and Dr. Jurist will work together on communication to the public related to the Superintendent’s Search.

9. Acceptance of Gifts:
Upon a motion by Mrs. Fletcher, seconded by Ms. Butler, the School Committee voted unanimously (4-0) to accept the following gift with gratitude:
• A monetary donation to reimburse WaylandCares for one hotel room for five nights for students who attended the CADCA Conference in Phoenix, Arizona from Mr. and Mrs. James Karlson, Wayland, MA 01778.

10. Approval of Minutes:
Upon a motion duly made by Ms. Butler, seconded by Dr. Kinney, the School Committee voted unanimously (4-0) to approve the Regular Session minutes of June 28, 2010, as amended.

Other minutes were tabled to a future meeting.

11. Superintendent’s Report:
(a) Bus Routes:
Ms. Buhler completed the bus routes as of this date, and the information will be posted on the web tomorrow, August 31.

(b) Opening Day Preparations:
Dr. Burton invited members to the opening day program. He also described the many summer projects and cleaning in the buildings that were completed.

(c) Enrollment Update:
Dr. Burton reviewed the enrollment numbers to date. He pointed out that several classes are over guideline and answered questions from members.

(d) Administrative Retreat Update:
Dr. Burton provided the agenda of the administrative retreat to the School Committee.

(e) Middle School Update:
Dr. Burton announced that the Middle School rooftop unit had been installed.

12. Follow-up Items:
There was no discussion and was tabled.

13. Comments from the Public:
There were no public comments.

14. Executive Session #2:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously
(4-0) in a roll call vote to convene in Executive Session at 9:45 P.M. for the purpose of matters pertaining to Negotiations with the WTA as set forth in Section 23B of G.L. Ch. 39. The School Committee agreed that this discussion regarding union contracts would be in Executive Session, as conducting these discussions in open session will have a detrimental effect on the School Committee’s negotiating position.

Mr. John Senchyshyn and the Finance Committee were invited to attend the executive session.

The Chair announced that the Committee would reconvene in Open Session immediately following the adjournment of the Executive Session for adjournment purposes only.

15. Adjournment:
Upon a motion duly made by Mrs. Fletcher, seconded by Dr. Kinney, the Committee voted unanimously (4-0) to adjourn the Regular Session at 11:12 P.M.

Respectfully submitted,

Gary A. Burton, Clerk
Wayland School Committee

Observers:
Tom Sciacca, WVN
Ken Isaacson, WayCAM
Susan Koffman, WayCAM
Richard Turner, WayCAM
Frank Fuller, WayCAM
Lea Anderson, HSBC
Deb Cohen, resident and former SC member
Roberta Jobin, WPS staff

Corresponding Documents:
1. WayCAM Status Update as of 8/20/2010
2. Draft of Non-Union Employee Handbook
3. Special Education Program Report
4. School Committee Roster 2010-2011
5. Draft Minutes of June 28, 2010
6. Enrollment Update as of August 30, 2010
7. Enrollment Update as of August 26, 2010
8. Administrative Retreat Agenda
9. Follow Up Status Report as of 8/11/2010
10. Thank you Letter to Mr. Peter Reynolds of Fable Vision, Inc.
11. 2010-2011 School Calendar